AGM Notes 2018

Main Points from AGM:

Council Pitches

Booking Forms for Stockton Borough Council pitches are in your envelope tonight for those Teams who used the pitches last season and those who have requested a Council pitch.  Complete the Booking Form and sign the Terms & Condition Form and then they need to be returned to League Secretary by 1 July 2018.  Do not send any money as you will be invoiced for the pitch fees therefore do not delay in sending in your forms.  Teams who fail to submit their form by 1 July may lose the pitch they require and will be dealt with by the Management Committee.

 Club & Player Registration – All Teams

Important information regarding Club and Player registrations, because of the new GDPR rules brought into operation on the 25 May, we as a League are no longer allowed to hold this information, therefore all Team registration forms submitted have been shredded.  Therefore ALL clubs need to update their Club details on the website, you must at least advise of email address, contact telephone number plus alternative contact, you are able to hide your address if you don’t want this visible on the website.  Once you have updated your Team details can you please let me know straight away? 

As for player registration again we cannot hold the registration forms you must keep these and update the website with the player’s details, new registration forms have been issued for the coming season these must be completed by ALL players (old and new) and they must also be given a copy of the league privacy notice (this can also be found on the website).  A new player registration form and the privacy policy notice are available to download from the website should you require more or will be available from the League Secretary as usual.  Also in your envelope is a data flow handout that advises what is required and what happens to the information. 

You then have to update the website with the player’s information, first checking if the player’s details are already stored, if played last season for you will be there, you need to update the player’s details adding an email address as this is a requirement.  If a new player you then just add the player and once entered onto the website an email will be generated to the PLAYER for him to confirm that the information is correct, once he acknowledges it is correct he accepts the email and replies back to the League when he will then be registered by the League.  If he doesn’t respond within 14 days then his registration will be cancelled (this becomes more important once you start doing match day signings) whereby he would be classed as an ineligible player and your club could be charged.  There is a handout in the envelope detailing what is required.

Payment will be made later for player registrations, once you have done your pre-season registrations you will be sent an invoice for the player’s registered and this is payable within 14 days of the invoice, this can be done by, cheque, cash or bank transfer.  Any registrations submitted once the season has started then you will be invoiced once a month for these.  The reason for this is twofold as you don’t have to have these to the Registration Secretary within the two days makes it easier for you to register them online also saves having to send cash or cheque through the post for every registration you submit.


Privacy Policy for the Stockton Sunday League

This can be found on the league website under the Home tab and is also issued to all players along with the player registration form; this must be retained by the player.

Codes of Conduct

These are to be shown to all Players, Coaches, Secretaries and Managers and then the players must tick the box on the registration form to say they have read these, the signed Player Registrations form is then used to input the details onto the league website and the form is retained by the Club and not submitted to the league.


Durham County Football Association Player Insurance

The process for Durham County Football Association player insurance is the same as last season whereby it is paid per team, Durham County Football Association have stated they will pay £50 per team towards the cost of the insurance leaving the team to pay £55.  The league will issue an invoice to all teams for the insurance at the Fixtures Meeting (25 July) and the teams will need to pay this by 1 September 2018, any team that doesn’t pay by 1 September will be automatically suspended until it is paid.  The League will pay Durham County Football Association the Insurance so teams are covered for any friendlies and before the league starts. 

Friendlies:

Whilst on about friendlies you must get permission for these from your county FA either Durham or North Riding, if you don’t have permission your insurance will become null and void.  As a league we don’t get involved in friendlies you need to sort these out yourself as well as any referee, so don’t be ringing Jes asking if he knows any referee who is available for a game. 

Additional Information:

Remind Durham Clubs that FORM 'A' and Cash Statement needs to be in by 1st July otherwise a £10 fine per form, these forms were issued direct to Clubs by DFA.  North Riding County Football Association Form ‘A’ should have been submitted by 1 June but I am not sure with them using to Whole Game System.

Remind North Riding County Football Association Clubs that they need to affiliate using the Whole Game System and should be done by Friday 30 June, if not done there is a £10 late affiliation fee and then they must advise the League Secretary of their affiliation number.  They must also purchase Insurance by 1 July 2018.

Change of Name: No Team can change name without the written permission of the County F.A. and the League, a fee of £20 must accompany all applications.  For Durham County Football Association Clubs there name can now be changed at any time as there are no date restrictions however North Riding County Football Association Club’s may not change its name after the 1st August in any season.

Whilst on about County Cups a reminder to Durham County Football Association Teams that the closing date for the Sunday Cup is the 1 August 2018, cost £10.  North Riding County Football Association Teams are advised that the closing date is the 14 July 2018 cost is £20 per competition; entry is via the Whole Game system when registering on the North Riding County Football Association website, the club needs to advise North Riding County Football Association if NOT entering the cup competitions, exemption forms (cost £10) to be submitted by 14 July 2018.  North Riding County Football Association Teams must enter at least one cup competition or ask for exemption.  Forms are available on the North Riding County Football Association website.    

Reminder to Teams to submit their Team Agreement Form for the coming season at or before the Fixtures Meeting which is on the 25 July 2018 here at the Elm Tree Social Club, Teams have been issued with the date of all meetings for season 2018-2019.  If you are going to be away around this date then please let me have an alternative address to which I can send details. 

As you can see from the meeting dates I have added a couple of extras, one in August especially for new teams and new secretaries but open to any team to be used as training night.  Also in October looking to run a First-Aid course again for the League (there will be no cost to teams) so hopefully we will get enough interest this time around.  This is a good opportunity to get somebody else qualified as a first aider in your team.

Once again there will be no games over Christmas and New Year holiday period (Sunday’s 23 & 30 December 2018), there will be a two-week break.

As per league rules I need to know ALL teams’ colours by 20 July these need to be put onto the website and also available for the fixtures meeting, also any other changes need to be updated by this date.

The place to keep up to date with what is going on this season is again the website; if we are not having as many meetings then this needs to be checked on a regular basis for information and fixture changes etc.  Where possible when a fixture is changed an email will also be sent.

I have been asked to bring to your attention that now is the time to act with regards players who owe your Club money, if this is the case then the matter needs to be reported to the County F.A and also the league that way it can be ensured that the player does not play until he clears his debt.

Comments

Notes from Meeting 25 April 2018


GENERAL MEETING 25 APRIL 20018
Secretaries Report & Correspondence  
Secretaries Report – Matters Arising               

I attended a DFA meeting for Senior Leagues in the County regarding GDPR on the 5 April 2018, not a lot wiser but hopefully more information will be forthcoming about what we need to do with regards player registrations.  It looks very much like we will not be able to use a retained list for the coming season and all players will have to complete a new registration form and sign to allow us to process their personal data, although not all the information we use to gather will be required.  The only player information that appears on the website is the players name and age so that is not a problem, the team secretaries details do appear but these are required so teams can contact each other.  As for match officials all we show again is there name, their level and FAN number, to access their details to contact for matches you will need to do this by going to the Members Area and enter the password, this is part of the requirement for GDPR.  The website will be made fully compliant and all the information will be stored securely.

Charter Standard

The Horse & Jockey and Norton Red Lion were pending last month but have now completed, Doctor McGonigles and Billingham Cowpen Club have had theirs suspended.

Correspondence

League Statement – from FA received on a weekly basis.

Secretaries Report

As you can imagine fixtures have been a nightmare and remain so, I have completed fixtures for all divisions and these have been issued tonight.  You will notice in some instances that some cup games have not been completed as yet and there may be two dates on the fixtures issued as we will not which teams progress.  To keep up to date then please keep checking the website for any changes and also referees appointments which Jes will complete shortly.

As yet I have no dates for the cup finals, I have approached Thornaby Town but I am waiting for them to come back to me.  Got two dates for Thornaby Town Friday 18th and Friday 25th May not sure yet which final on which date and will try Stockton Town for the third date.

Included in your envelope tonight are the minutes of the 2017 Annual General Meeting, Annual General Meeting Agenda, Fees for 2018-2019 and Team Registration Form for 2018-2019.  The Balance Sheet and any rule changes will be sent out via email at least 14 days prior to the Annual General Meeting.  If anybody has any rule changes then please submit to the League Secretary by the 1 May 2018.

Referees:     

Two of our Durham County Football Association referees were recently promoted, Jack Arrowsmith from Level 7 to 6 and Matthew Smith from Level 6 to 5.  One North Riding County Football Association referee promoted 7 to 6 Liam Smith.

Also some of our referees have been appointed to County Cup finals by Durham County Football Association, these are as follows:

Sunday Cup: Referee Jamie Cann
Challenge Cup: Assistant Referee James Bancroft
Under 18 (Saturday): Fourth Official Matthew Smith
Under 14 Cup: Assistant Referee Jack Arrowsmith

Also some of our referees have been appointed to County Cup finals by North Riding County Football Association, these are as follows:

Senior Cup: Assistant Referee Tim Craig
Sunday County Cup: Assistant Referee Liam Smith
Saturday Challenge Cup: Referee Dave Ward

Well done to all of these.

Comments

Notes from meeting 28 March 2018


GENERAL MEETING 28 MARCH 2018

NOTES FROM MEETING

 Secretaries Report & Correspondence  

Secretaries Report – Matters Arising               

Massive congratulations to Hardwick Social Club who have progressed to the final All England Sunday Cup following a 2-1 win against New Salamis on Sunday 25 March 2018 at Alfreton Town F.C they now face Gym United F.C of Bury St Edmunds on the 29 April with the venue to be decided.  I have to add that I was disappointed that I could not attend and also no members of the Management Committee were able to attend this fixture.

Still having problems with fines being paid on time, again two teams to appear before the Management Committee following this meeting, two teams have been suspended by the League Billingham Cowpen Club and Norton Unicorn.  There are a number of fines overdue by Clubs I have emailed Clubs about these and these need to be paid tonight otherwise additional fines will be administered.

A reminder about the cup rules for semi-finals.

(iv) Any player shall be qualified to play in the rounds (except the semi-final and final) of the competition that, at the date when the round is played, would be qualified to play in the Stockton Sunday Football League.  In the semi-final and final, a player MUST have played at least three league games before the time of the match unless the player has played in the previous rounds of the competition in any one season.  Offending Clubs will be dismissed from the competition and be dealt with as the Management Committee may decide.

Charter Standard

The Charter Standard Health Check for 2017-2018 closes on Saturday 31 March 2018 any team who has not completed faces further sanctions from the league.

It is pleasing to note that all North Riding County Football Association have completed their Health Check only Riverside and Eston & Normanby Social Club haven’t submitted their applications as yet.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already
Correspondence from DFA regarding GDPR (more in Secretaries Report)
Correspondence from DFA regarding Senior League Meeting 5 April 2018

Secretaries Report

One of the most important point tonight is the fixtures for April and into May, you will notice that some teams have not got a game especially on the 8 April as this depends on the cup games played that week, fixtures may be arranged at a moment’s notice for that date, other factors to bear in mind that there are still some outstanding cup games in the Steven Wells Memorial Trophy to be arranged which means some league games may be moved to midweek to allow the cup games to go ahead on a Sunday.  Also we lose two pitches at the beginning of next month, the Acorn Centre (Marton Rovers and Thornaby Roundel) as well as Conyers School (Thornaby Oddfellows and Nifco) therefore please bear with me while pitches are sorted out for these games.  When a fixture changes I will send out an email to advise of the change but please keep an eye on the website for any changes of fixture or referee.  Also in some instances teams may find they have two midweek games in the same week, this cannot be avoided and may happen again once the cup fixture for the Steven Wells Memorial Trophy are played.  Part of the reason with the fixtures is where teams share a pitch and you may find that your pitch has two games a week on it as well so please bear this in mind.

There is a change to the Premier Division fixtures for the 22 April 2018 whereby the fixture Hardwick Social Club v Village Park Rangers has been cancelled and replaced by Hardwick Social Club v Norton George & Dragon referee Jamie Cann brought forward from 29 April when Hardwick Social Club are in the final of the FA Sunday Cup.  The Hardwick Social Club v Village Park Rangers fixture will move to a date in May.  
This also puts a doubt on the John Jackson Memorial Trophy semi-final scheduled for 29 April 2018.

With regards to fixtures one point I must bring to your attention is in relation to league rule 10 (J) which deals with request for a postponement:

(J) Any Club requiring a postponement for non-footballing activities MUST submit the reason(s) in writing to the Secretary at least 14 days prior to the event for approval to be considered, Clubs failing to do so will not be granted a postponement.  No applications will be accepted for any weeks after March 1st, unless teams are well advanced in their fixtures.

The last date for Registrations and Transfers is Saturday 31 March 2018, these need to be submitted to Jes on or before this date to be eligible, any submitted after the deadline will not be processed.

Al League trophies need to be returned by 31 March 2018 otherwise fines will be imposed, they also need to have been engraved if not you will be charged for the engraving when they are done.

Also 31 March 2018 is the deadline for any team who are wishing to resign from the League, we already have four such submissions so this will affect next season as a couple of these are Premier division sides.  This means there could be some serious reconstruction of divisions next season.  If you are unsure about what is happening with your team next season then it is better to submit resignation (can be done by email) and it can always be withdrawn as long as before the Annual General Meeting in June.

There is a big change coming with regards to GDPR (General Data Protection Regulations) this comes into force as of the 25 May 2018 and as yet I do not know the full implications of this, Durham County Football Association have organised a meeting for the 5 April 2018 to which I will be attending.  It applies to all data that we gather from Clubs and players, this also affects clubs and the data they collect from their players, (I have included a copy of the information I was sent for clubs in your envelope).  Hopefully at our next meeting I will have more information about this and will be able to advise on what is required by the League and by Clubs.  This is not something we can ignore as it carries massive fines, I sometimes think they don’t take into consideration that we are in the main volunteers and are making things much more difficult.

Another change for next season is with the Standard Code of Rules for 2018-2019 these have yet to be approved by the FA Council but basically the rules are being split into two different sections, Governance and Match Related rules, once approved and any changes noted I will issue these to teams.

As far as Durham County Football Association the league fees and public liability insurance remain the same for next season also there will be a £50 grant towards player insurance again for next season.  I have not had information from North Riding County Football Association but that is nothing new.  

Team of the Month –February 2018 - Stockton Sun Inn F.C (Division Two) had four league wins, goals 17F and 5A, only blemish was one caution during the month.

March 2018 – No winner due to two weeks of postponements plus only 20 games in total played this month..

Date of the next League Meeting which is the General Meeting on Wednesday 25 April 2018. 


Comments

Notes from Meeting 21 February 2018

GENERAL MEETING 21 FEBRUARY 2018

NOTES FROM MEETING
 Secretaries Report & Correspondence  

Secretaries Report – Matters Arising               

Fines, as mentioned last meeting (November) about teams getting lax in paying fines, this is still a problem and two teams have been asked to appear before the Management Committee later tonight following this meeting regarding unpaid fines, Doctor McGonigles and Eston & Normanby Social Club both were sent emails on the 15 February advising these needed to be paid before Sunday, neither paid.

 Charter Standard

You are now able to complete your Charter Standard Health Check for 2017-2018; let’s get it done

Still a number of teams who have not renewed their Charter Standard as yet, I have been on about this since October so Teams have no excuse as to why it is not done. 

This is the last meeting I will be mentioning Charter Standard as this needs to be completed by 31 March any team that doesn’t complete may be removed from the league.  This includes the new teams who haven’t completed as yet so needs doing in order to protect your league position.

If you have completed since last meeting and you need me to collect footballs from DFA then please let me know as I am at DFA next Tuesday for a meeting.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already

Secretaries Report

The most important point tonight is the fixtures, you will notice from the list supplied for March that a number of teams don’t appear to have games after the 11 March this is due in the main to outstanding cup games especially the Steven Wells Memorial Trophy for which some first round ties have still not been played.  So therefore to keep up to date please check the website as new fixtures will be added as and when these outstanding cup games are played.  Once the fixtures are sorted hopefully I will send out an email advising the fixtures have been updated, then Jes will appoint a referee to the fixture.

A number of teams have been complaining about the state of the pitches and I have spoken to the Council who have advised they are doing the best they can as at times they have been unable to do anything due to the recent wet weather, two pitches Littleboy and Grangefield Park are the biggest problems and the Council are looking if we can use Mandale Linear Park in Thornaby and Darlington Back Lane to allow these pitches to recover.  Stillington The Royal have also had problems with their pitch causing a number of games to be postponed.

I did send out an email recently about Easter Sunday and midweek fixtures and a number of you have already replied stating you want a free weekend or whether prepared to play, therefore I have included in your envelope tonight a form to complete and return to me about Easter Sunday and preferred midweek day either a Tuesday or Thursday or if it doesn’t matter just put either.

Cup Draws - the rest of the draws will be carried out tonight even though there are a number of games outstanding but cannot leave until the March meeting.

Whilst on about cup games now is probably the right time to remind teams of the rules regarding qualification of players for a semi-final or final of the league’s cup competitions:

(iv) Any player shall be qualified to play in the rounds (except the semi-final and final) of the competition that, at the date when the round is played, would be qualified to play in the Stockton Sunday Football League.  In the semi-final and final, a player MUST have played at least three league games before the time of the match unless the player has played in the previous rounds of the competition in any one season.  Offending Clubs will be dismissed from the competition and be dealt with as the Management Committee may decide.

This can easily be checked on the League website by going to the Clubs tab and select your division and your Club select the player you are checking by clicking on him it will bring up another page and will show details of his appearances he has made.

As yet there are no dates or venues for the cup finals although I have been approached by Thornaby asking if they can host any cup finals.  Dates and venues will be sorted once the finalists are known.

A number of teams have been asking about the last date for registrations and transfers it is 31 March.

Council Pitch Fees: The second half payment due tonight if not already paid?

I am getting a few complaints recently from referee’s with regards to teams not having their captain wearing an arm band those teams have been duly fined.  This is a reminder to all teams that the captain must be wearing an armband as per league rules.

Hardwick Social Club have progressed to the semi-final of the All England Sunday Cup and will play New Salamis on Sunday 11 March 2018 at Alfreton Town F.C with a 2pm kick off.
  
Match Return: Certain Teams are slacking when it comes to match return and not completing within the timescale (Tuesday 6pm), if for any reason you have a problem submitting you should get in touch with myself asap and advise of the problem.  Also you check to make sure your return is completed on the website by selecting the Results tab then find your fixture and then click on the Team Sheet, you should be able to see your team details here if not then go back and try again.  If it is completed you should not be able to access the match return, this is another way of checking.  

Team of the Month – January 2018 Billingham The Lion (Division Two) three wins 22 goals for and 1 against, no cautions however did have two minor penalty point marks
  
Date of the next League Meeting which is the General Meeting on Wednesday 28 March 2018. Please note that this is a week later than normal.


Comments

Notes from Meeting 24 January 2018

GENERAL MEETING 24 JANUARY 2018

NOTES FROM MEETING
Secretaries Report & Correspondence  
Secretaries Report – Matters Arising               

Fines, as mentioned last meeting (November) about teams getting lax in paying fines, this is still a problem and four teams have been asked to appear before the Management Committee later tonight following this meeting regarding unpaid fines, Riverside, Thornaby Roundel and Nifco UK (Thornaby Roundel and Nifco both paid fines up to date)

Charter Standard

You are now able to complete your Charter Standard Health Check for 2017-2018; let’s get it done

Still a number of teams who have not renewed their Charter Standard as yet, I have been on about this since October so Teams have no excuse as to why it is not done. 

The following Durham County Football Association Clubs have not completed as yet:
Hardwick Social Club, Portrack, Norton George & Dragon, Sun Inn, Billingham Cowpen Club, Horse & Jockey, Doctor McGonigles and Norton Red Lion.

The following North Riding County Football Association have not completed:
Marton Rovers, Thornaby Roundel and Thornaby Sports & Leisure plus Riverside.

New Clubs – Eston & Normanby Social Club, The Griffin and Fornaby need an update as to where you are with your application.  The Griffin have submitted their application.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already
Email (DFA) re subsidised referee course (read out) the league is also prepared to help towards anyone who is interested and wants to referee in the league.

Secretaries Report

I have not got a lot to report to teams tonight, just a couple of points that have been raised at last meeting and still no improvement, match return and fines.

Match Return: Certain Teams are slacking when it comes to match return and not completing within the timescale (Tuesday 6pm), if for any reason you have a problem submitting you should get in touch with myself asap and advise of the problem.  Also you check to make sure your return is completed on the website by selecting the Results tab then find your fixture and then click on the Team Sheet, you should be able to see your team details here if not then go back and try again.  If it is completed you should not be able to access the match return, this is another way of checking. 

Council Pitch Fees: The second half payment has been issued tonight and is due for payment on or before the next meeting (21st February 2018).

Registrations: Message from Jes Lambert (Registration Secretary) when Clubs are dropping off registration or transfer forms can they ensure that any money and the forms are placed within an envelope as people are just putting through the door and money is rolling around.  Also Jes will not accept any new registrations after a Thursday; they will need to be done as match day signings.  

Team of the Month – December 2017 no winner
However I do have match balls for previous winners Fornaby F.C and RSD F.C which were outstanding from October and November.  Match ball presented to RSD by President Derek Overton, Fornaby were not in attendance.

Date of the next League Meeting which is the General Meeting on Wednesday 21 February 2018. 


Comments

Notes from meeting 29 November 2017

GENERAL MEETING 29 NOVEMBER 2017

NOTES FROM MEETING
 Secretaries Report & Correspondence  

Secretaries Report – Matters Arising               

First Aid course – more in Charter Standard report
Match Sheets, new forms have now been purchased

Charter Standard

You are now able to complete your Charter Standard Health Check for 2017-2018; let’s get it done

The First Aid course organised for 1 November 2017 here at the Club was cancelled due to lack of commitment from Clubs as the forms that had been sent to teams were not returned in time to Andy Brown despite teams being reminded to send in at the last meeting.  Only 3 forms had been returned and 2 of these were from the same team - Village Park Rangers.  Really disappointed in the teams who requested an application form (10 in total) yet only two teams bothered to return.
  
Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already

 Secretaries Report

Registrations:  Teams are still not submitting correctly or not even submitting a registration form.  When teams are completing a match day signing they must get their opponents to countersign the player registration form and then submit this to Jes by 6pm on Tuesday.  Details of the match day signings are then to be sent by text to Jes Lambert prior to kick off, the reason for this is so the player is covered by insurance.  There have been a number of occasions over the past few weeks whereby teams are not sending in a text when registering players on a match day, therefore in future if no text message is received by Jes then the registration will not be accepted and the team will be charged with playing an unregistered player.  The alternative is to not allow any match day signings at all, however this would penalise the good teams who do this correctly.

Whilst on about registrations can you ensure that when doing an online match return and when signing players you use their correct name and not a shortened version of their name.  The problem becomes apparent when we check and find that the player was registered previously under one version and is then registered a second time under the new version of their name.

Match Return: Certain Teams are slacking when it comes to match return and not completing within the timescale (Tuesday 6pm), if for any reason you have a problem submitting you should get in touch with myself asap and advise of the problem.  Also you check to make sure your return is completed on the website by selecting the Results tab then find your fixture and then click on the Team Sheet, you should be able to see your team details here if not then go back and try again.  If it is completed you should not be able to access the match return, this is another way of checking. 

Fines:  Teams are getting lax in paying fines, I emailed six teams last night about overdue fines, these need to be paid on time in future otherwise I will invoke the league rule and add the additional fine to the original then if still not paid the team will be suspended.

Match Sheets: New match sheets have now been purchased, all teams issued with a new batch that should see all teams have enough for December and January.

A reminder that there are no fixtures on the 24th and 31st December fixtures will resume on the 7 January 2018, fixtures will be put on the website when completed.

Team of the Month – October 2017 Fornaby F.C (Division Two) had 4 league wins scoring 14 goals and conceding 8, 1 win in the cup against First Division opponents, no cautions or penalty points.

November 2017 RSD F.C (Division Two) had 3 league wins, scoring 16 goals and conceding 7, no cautions or penalty points.

Cup Draws    Tonight the third round of the Ian Gorman Memorial Trophy and the Steven Wells Memorial Trophy will be drawn.

Date of the next League Meeting which is the General Meeting on Wednesday 24 January 2018. 


Comments

Notes from 25 October 2017 meeting

Secretaries Report & Correspondence  

Secretaries Report – Matters Arising               

Invoice from SBC re Council Pitch fees due for payment tonight.

 Charter Standard

You are now able to complete your Charter Standard Health Check for 2017-2018; let’s get it done

I have organised a First Aid course for 1 November 2017 here at the Club, forms have been sent to teams these need to be returned to Andy Brown asap.

I attended a meeting on the 3 October for all Charter Standard Leagues at DFA behalf of the League a number of items were discussed including league development plan, first aiders and courses, Charter Standard health checks, In service workshops and growth and retention.  Durham County Football Association have appointed a new Recreational Development Officer (Paul Jarps) and he is responsible for developing 11v11 football within the County.  Another point of discussion was roll on roll off substitutes as we use a maximum of seven some leagues had advised they were not allowed to use seven and the maximum was five, Andy Brown was to look into this matter.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already
Minutes of the League Charter Standard Meeting 3 October 2017

Secretaries Report

Registrations:  Teams are still not submitting correctly or not even submitting a registration form.  More than once a team has sent Jes a text to register a player then does not submit the form, if you send a text to Jes then the player is considered registered and the form must be submitted along with the fee.  Also teams are submitting a registration form to Jes on a Saturday to avoid doing a match day signing, Jes is not always available to do the registration on a Saturday therefore he will not accept any forms posted through his door on a Friday or Saturday.  Teams are required to do a match day signing and must get their opponents to countersign the player registration form and then submit this to Jes by 6pm on Tuesday.

Whilst on about registrations can you ensure that when doing an online match return and when signing players you use their correct name and not a shortened version of their name.  The problem becomes apparent when we check and find that the player was registered previously under one version and is then registered a second time under the new version of their name.

Transfers:  These need to be submitted to Jes Lambert prior to a Sunday so they player can be transferred prior to the game on the website so he is available for the match return.

Fixtures: To put it bluntly they are a mess due to the North Riding County Football Association County Cups, there are a couple of amendments to the fixtures for the 12 November involving Village Park Rangers and Thornaby Sports & Leisure who have had their County cup game changed, re-arranged league games in division two Marton Rovers v TS1 Tees Valley and RSD v Riverside, please check website for full details.  Not sure what is happening with RSD and Fornaby’s NRCFA Cup fixture scheduled for the 5th November.

Next round of the DFA Sunday Cup is on 26 November. I have now had to amend today the fixtures for the North Riding County Cup on the 12th and 19th November as Thornaby Village had requested a postponement on the 12th November.  Changes are as follows as they are not on the fixtures printed out.

12 November 2017
Billingham The Merlin v JFC United – postponed – nothing can be rearranged for Billingham The Merlin
South Bank v Market Tavern – postponed new fixture Market Tavern v Billingham Cowpen Club ref A Cook

 19 November 2017

Portrack v Thornaby Village – postponed new fixture Portrack v Village Park Rangers ref to be appointed
Thornaby Sports & Leisure v Eston & Normanby Social Club postponed new fixture Thornaby Sports & Leisure v Eaglescliffe F.C ref Dominic Joynes

Please check website for your fixtures don’t rely on the copy in your envelope tonight as there have been that many changes over the last 2 days and I may have forgotten something tonight.

Match Sheets: I have received a few complaints over the last couple of weeks about teams not turning up with match sheets, this is not acceptable.  Then asking opponents if they have a spare, you should not provide your opponents with a match sheet also if a team doesn’t have a match sheet then the game should not take place and the defaulting team charged with an unplayed game.  At present I have just about run out of the carbonated match sheets and the company we dealt with no longer does these so I am waiting on details of a new supplier.  Teams in the Premier Division will find I have not included any of these in your envelope tonight, however I have used a single sheet as we use to use previously, therefore you will complete this and swap with opponents so they can check and then this is passed to the referee.

 Team of the Month – Team of the Month – August / September 2017 Billingham The Lion (Division Two) 3 League wins, 1 Ian Gorman Memorial Trophy win, 1 DFA Sunday cup win and 1 defeat. No cautions during the time, one minor misdemeanour – no result for DFA Sunday cup tie.

Cup Draws    Tonight the second round of the Steven Wells Memorial Trophy will be drawn

Date of the next League Meeting which is the General Meeting on Wednesday 29 November 2017.  This is a change to the original date



Comments

Notes from Meeting 20 September 2017

GENERAL MEETING 20 SEPTEMBER 2017

NOTES FROM MEETING

Secretaries Report & Correspondence  

Secretaries Report – Matters Arising               

This is also a reminder (again) re litter, please collect all litter from your side-lines when your game has finished, don’t leave it lying around on the side of the pitch.  Received complaint this week from Stillington The Royal re away teams not clearing up after them.

Charter Standard

You are now able to complete your Charter Standard Health Check for 2017-2018; three teams have completed to date, The George Pub & Grill, Billingham The Kings and Storytellers United.  Therefore don’t leave until the last minute log on and complete, if nothing has changed then should be straight forward.

I am hoping to organise a First Aid course for 1 November 2017 here at the Club, waiting on confirmation of this will advise teams via email when sorted.

There is a meeting planned for the 3 October for all Charter Standard Leagues at DFA to which I will be attending on behalf of the League.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already
Letter DFA re Player Suspensions – (read out)
Invoice from SBC re Council Pitch fees – issued to teams tonight due for payment by October meeting.

Secretaries Report

Registrations:  To put it bluntly teams are messing Jes around when it comes to submitting player registrations.  Teams are not submitting the details correctly by text on the morning of a game, it is important to send all details then not submitting the completed form with the fee by 6pm on a Tuesday.  I have already issued a number of fines for registrations errors this season already.  Also when dropping registration forms off for Jes can you make sure they are contained in an envelope along with the money.

Transfers: These are not being done correctly, in order for a transfer to be processed must be submitted prior to a Sunday, Saturday at the latest in order that the website is updated so you can do your match return.  For this weekend only please submit transfer form to myself as Jes is away (registrations still text to Jes as normal).

I have been advised that Middlesbrough play Sunderland on the 5 November 2017 with a 12-15 kick off therefore if any team requires a postponement for this date I need to know asap certainly before the 2 October so I can arrange the fixtures accordingly.  Please check with your players and if you want a postponement then please email me requesting this.  As we are giving plenty of notice about this if no request comes in before the 2 October then this will be refused so please sort out before then.

We are currently one referee short for this Sunday South Bank v PH Elmtree, Jes has emailed all referee’s and also put out a message on Facebook so we are hoping someone comes forward.

On the 1 October fixtures for Division Two you will see that both Thornaby Sports & Leisure and The Griffin are at Home along with Thornaby Village, therefore as there is only changing for 4 teams the two opponents of Thornaby Sports & Leisure and The Griffin will not be able to use the changing rooms on that morning.

Also on the fixtures you will notice a number of blanks where the referee appointment should be, Jes will sort these out (when he is back) therefore please check website for the updates.

Fixtures for the 29 October are subject to the second round of the Ian Gorman Memorial Trophy (drawn tonight), the fixtures for this date will be added to the website once sorted.

Registration and Transfer Forms are available to download from the website.

Date of the next League Meeting which is the General Meeting on Wednesday 25 October 2017.



Comments

Notes fromMeeting 30 August 2017

Secretaries Report & Correspondence  
Secretaries Report – Matters Arising               

The DFA Charter Standard Award evening – more in Charter Standard report

Registrations: Despite teams being advised that 6 August was the last day for signing players for the first game of the season a number still asked to sign more players.  I also have to add that a number of teams failed to fill in the registration forms correctly and certainly did not check them before submitting.  Can I ask that you also make sure that Jes can read the names and other details (should be submitted in block capitals) as a number were difficult to read.  Also people are submitting without the fee, again the fee is part of the registration process and will not be done unless the fee is paid when the registration is submitted.

The meeting for all new teams and new secretaries was held on Monday 14 August at Stockton Town F.C commencing at 7pm to go through what is required and expected of them, only four teams attended, two new teams and two existing teams with new secretaries.  The evening covered what was required and we also went through the correct process for the match return and registering players on a match day.

The Player Insurance; this has already been paid by the League so players were covered in friendlies.  The outstanding money £55 needs to be paid to the League Secretary on or before the 1 September 2017, a number of teams have already paid so if you haven’t paid then your team will not be allowed to play on 3 September and will be charged with an unplayed game.

Charter Standard

Derek Overton and I attended the DFA Awards evening on behalf of the league, Derek collected the County FA Respect Award for 2017 on behalf of the League and I collected the FA Charter Standard League of the Year.  Andrew & Jamie Westwood were also in attendance and Andy collected the Charter Standard Club of the Year on behalf of Hardwick Social Club.  There are photos of the presentation on the website.  Referee Ted Popple was also in attendance as he collected an award for 50 years’ service in football. 

I will be organising a First Aid course for those teams who need to renew and any new teams or if any team wants someone else to be trained and qualified for their Charter Standard.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already

Secretaries Report

Fixtures for September have been issued tonight, only problem is with the 17th September due to the second preliminary round of the DFA Sunday Cup.  I have highlighted the teams and games that may be affected by the result on 3rd September, please check website for results and any changes.  Therefore it is important that all results are submitted to Jes Lambert as soon as possible after the game has finished no matter if you are home or away as per league rules.  Please delete fixture on 24 September Riverside v Thornaby Sports & Leisure.

There is a new team starting this weekend in Division Two, Fornaby F.C playing at Littleboy Park will need to see representative after the meeting that takes Division Two up to 14 teams.

I have been asked by a couple of teams if the man of the match can be allocated on the website, I will be doing this later tonight but this is only for a team’s benefit, they can decide how the award the man of the match to their team.  If I remember correctly you will have to enter a man of the match when you do you match return otherwise it will not allow you to complete.

One match return not completed this weekend, please be advised must be done by 6 pm on a Tuesday or within 48 hours for a midweek fixture.

In your envelope tonight is a list of the points for the offences in the League’s Good Conduct Scheme.

I have a key for all the teams playing at Tilery as new barriers have been installed and this is so you can allow access to ambulance etc.  Therefore can you make sure and tell all your players not to park in front of the barrier.  Can you see me at the end of the meeting to collect your key?  I also have a new key for Billingham The Station for High Grange as the lock has been changed and a new key for Doctor McGonigles for Yarm Road.

This is also a reminder re litter, please collect all litter from your side-lines when your game has finished, don’t leave it lying around on the side of the pitch.  This is really important for those teams who play at Yarm Road, the Home team is responsible for making sure they leave the pitch and side-lines tidy but the Away team can help by tidy up their side.  For those teams who play at Harold Wilson, High Grange or Rievaulx any rubbish can be left tidily in the changing room.

Registration and Transfer Forms are available to download from the website.

Date of the next League Meeting which is the General Meeting on Wednesday 20 September 2017.


Comments

Notes from Fixtures Meeting 2 August 2017

Secretaries Report & Correspondence  

 Charter Standard

It is pleasing to report that once again the League were the winners in the FA Charter Standard League of the Year for Durham County, this is now the third time the League has won the award.  Also the League won the County FA Respect Award for 2017 and the presentation will be held on Tuesday 15 August at Durham County Cricket Ground, I will be going to the awards night with president Derek Overton, this is a testament to the League and all who are involved with it.  Also Hardwick Social Club were the winners of the Charter Standard Club of the Year to cap off a great season for them, so well done to Hardwick Social Club.

Correspondence

League Statement – from FA received on a weekly basis.
Various E-Mails requesting fixture postponements already
Letter DFA re sanction of league for Season 2017-2018
Letter DFA re Charter Standard League of the Year Award
Letter DFA re FA Respect Award County Winner
Email from DFA & NRCFA re changes to administration process (more in Secretaries Report)

Secretaries Report

I have organised a meeting on Monday 14 August at Stockton Town F.C commencing at 7pm for all new teams and new secretaries and anyone else who wishes to attend to go through what is required and expected of them, please make an effort to attend.

Moving on to the fixtures, (already teams are requesting postponements) they have been issued up to 5 September 2017 fixtures for 10 September 2017 will be the Ian Gorman Memorial Trophy which will be drawn tonight.  However the fixtures on the 3 & 17 September 2017 are subject to change due to Durham Sunday Cup, you will need to check website for any fixture or referee change.  I will also email teams advising there has been a change to the advised fixture.  Please note those teams who have requested a postponement will be playing the game midweek so as not to get behind with fixtures.  Teams in Division One & Two have also got a midweek fixture each as well as a couple of premier division teams.

I should be getting the cup draw for the first preliminary round of the Durham Sunday Cup this weekend so please check website for update and any changes to fixtures and referee’s.

The Player Insurance; this has already been paid by the League so players were covered in friendlies.  The outstanding money £55 needs to be paid to the League Secretary on or before the 1 September 2017, if not paid then team will not be allowed to play on 3 September and will be charged with an unplayed game.

All teams should have returned the Agreement form to me by tonight, if it has not been returned then there will be a £10 fine administered for non-return.  There are 19 forms outstanding.

Registrations: All registrations should be submitted to Jes Lambert and not to myself (unless otherwise advised)  A reminder that the retained list needs to be submitted by tonight and any other registrations by Sunday 6 August 2017 in order to play the first game if you don’t have a fixture first week then retained list still needs to be submitted.  If a player on the retained list hasn’t signed by 2 August then he becomes a new registration.

New Administration Process for 2017-2018:

Amendments for the 2017/18 season which will affect teams that play Step 5 i.e Northern League division 1 and below. The main changes are as follows:

Suspension Start Dates — any automatic suspension will commence 7 days from the day of the dismissal (it was 14 days last season).

Referee Reports — if a player is dismissed it is the Clubs/Teams responsibility to contact the Association within 3 days of the game to ensure we have received the report and are able to tell the Club/Team the number of games the player will be suspended for.

Late payments/ responses — if payment for any disciplinary action is not received within 14 days from the date of issue the fuil amount on the invoice issued will be increased by 25% and if that amount is not paid within a further 7 days the Club/Team will be suspended.

Appeals regarding discipline — from 2017/18 season any disciplinary committee decisions regarding misconduct charges commence 3 days after the date of the hearing and should a Club/Player wish to appeal that decision this must be submitted within the same 3 day period.

Other activities — any suspension imposed will include other activities, such as Referee/ Coaching etc.

Suspension Start Dates
Following any case that has an automatic suspension (Red Card, 5/10/15 cautions) all suspensions will commence 7 days from the date of the offence. The onus is on the Player and Club to ensure the suspension is served irrespective whether paperwork is received or not.

Late Payment & Response Update
If a late fine is applied this will be due 14 days from the issue of the fine and will amount to 25% of the original amount invoiced. Failure to pay will result in a Club suspension on the first Monday 7 days after the monies were due.

Mandatory Minimum Sanctions To ensure consistency Nationally, mandatory minimum sanctions have been introduced, an individual who receives a charge below and if found proven, will face as a minimum the sanction below listed. A Commission can increase based upon the aggravating factors that are present. These are not an entry point.

 Assaults on a Match Official – 5 year minimum sanction
 Physical contact on a Match official - 84 days & £100 minimum
 Threatening a match official – 56 days/6 matches & £50 minimum

If a late response fine is applied this will be due 14 days from the issue of the fine and will amount to 25% of the original amount invoiced. Failure to pay will result in a Team suspension on the first Monday 7 days after the monies were due.

Match Sheets for the coming season, all teams have been issued with 10 to start the season.  Please remember that all players listed on the match sheet must appear on the website including any substitute named who doesn’t play.  The website and team sheet should match each other, as a reminder, the WHITE copy is given to the referee before kick-off and the PINK copy to your opponents and you keep the BLUE copy until the end of the season in case this is required by the Management Committee.  Just as a reminder to all that the match sheet needs to be exchanged before kick-off.  Also the match sheet must contain the referee’s name (if unsure ask the referee) also must be signed by a Club Official and the Club name entered to signify whose team sheet it is, if any of this is missing then a fine will be issued.

A number of Clubs are reporting that players owe them money and can the league suspend them, I have checked this with DFA and the only way to stop a player from signing for another team is to report the player to DFA or NRCFA as the case may be.  If you don’t report then the league doesn’t have the right or power to stop the player signing for another team.

Can I ask that you check the labels on your envelope to make sure they are correct, if any mistakes can you please email me the correct details.  Also check the website to make sure all details are correct, if any not then you now have the ability to change the details using your login and password.



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